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Office Coordinator

Job Details

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Req #:
4174

Job ID:
15584

Job Location:
Brooklyn, NY

Zip Code:
11235

Category:
Office and Administrative Support

Agency:

Status:
Regular Full-Time

Office:

Salary:
$35,041.49 - $43,801.86 per year

Manages the administrative support function to assist department in meeting goals and objectives.

The MJHS Difference

At MJHS, we are more than a workplace; we are a supportive community committed to excellence, respect, and providing high-quality, personalized health care services. We foster collaboration, celebrate achievements, and promote fairness for all. Our contributions are recognized with comprehensive compensation and benefits, career development, and the opportunity for a healthy work-life balance, advancement within our organization and the fulfillment of having a lasting impact on the communities we serve.


Benefits include:

  • Tuition Reimbursement for all full and part-time staff
  • Generous paid time off, including your birthday!
  • Affordable and comprehensive medical, dental and vision coverage for employee and family members
  • Two retirement plans! 403(b) AND Employer Paid Pension
  • Flexible spending
  • And MORE!

MJHS companies are qualified employers under the Federal Government’s Paid Student Loan Forgiveness Program (PSLF)

Responsibilities:

Performs all secretarial duties including typing, copying, filing, messages and desktop publishing.

  • All correspondence is created and responded to in a complete and timely manner.
  • Mail sorted and distributed upon receipt.
  • Menu’s are created and printed 48 hours in advance.
  • Files are maintained in an easy to access manner and updated regularly.

Maintains and updates resident menu files in Geri-Menu.  Prints meal tickets, tallies and nourishment labels.

  • Meal tickets are printed based on food preference taken off of the weekly menu filled out by the resident.
  • Diet change order forms are retrieved from nursing unit’s daily and changes updated in Geri-Menu in a timely fashion.
  • Processes diet cards and labels as needed.

Verifies and edits timecards or schedules to record absences, vacation in preparation for bi-weekly payroll processing.

  • Maintain and excellent level of knowledge of Kronos functionality.
  • Late and Absence reports/audits are conducted on a bi-weekly basis.
  • Maintain excellent level of knowledge of Kronos functionality.
  • Late and Absence reports/audits are conducted on a bi-weekly basis.

Qualifications:

High school diploma or equivalent required.

1 to 2 years experience in a clerical position requiring strong computer and customer service skills.  Timekeeper knowledge in healthcare.

Proficient Microsoft word, excel, outlook PowerPoint and e-mail skills.
Must be familiar with general office equipment.

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