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Office Assistant

Job Details

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Req #:
2374

Job ID:
13895

Job Location:
New York, NY

Zip Code:
10040

Category:
Office and Administrative Support

Agency:
Isabella Center for Rehabilitation & Nursing Care

Status:
Regular Full-Time

Office:
Facility

Salary:
$35,041.49 - $43,801.86 per year

Located in the heart of the community of Washington Heights in Northern Manhattan is a 705-bed rehabilitation and nursing care facility with a mission to provide quality care through diverse programs and services designed to support health and independence to individuals needing short-stay or long term inpatient care.

Why work for MJHS?:

When you work with us you will receive comprehensive and affordable health and financial benefits, in addition to generous paid vacation, personal and holiday time that you won't find at our competitors. Do you receive a paid day off for your birthday now? No?  You will here!  You will also receive the training, tuition assistance and career development you desire to help you achieve your career goals.  You take care of our patients, residents and health plan members, and we will take care of the rest!

 

Benefits include:

 

  • Tuition Reimbursement for all full and part-time staff
  • Generous paid time off
  • Affordable medical, dental and vision coverage for employee and family members
  • Two retirement plans! 403(b) AND Employer Paid Pension
  • Flexible spending
  • And MORE!

MJHS companies are qualified employers under the Federal Government’s Paid Student Loan Forgiveness Program (PSLF)

Responsibilities:

To provide administrative and operational support to the environmental services department, while assisting in maintaining a clean, safe and sanitary environment.

  1. Serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department.
  2. Processes confidential materials, types departmental reports, memos, policies and procedures, job descriptions, warning notices and correspondence as necessary.
  3. Answers telephone calls, handles communications within both for internal and external department.
  4. Schedules and maintains department calendars; schedules, coordinates and facilitates meetings, and/or events as required.
  5. Receives, sorts, prioritizes and distributes all mail including hand delivery if indicated.
  6. Maintains attendance records of employees.
  7. Follow-up on operational commitments.
  8. Establishes, updates, and maintains department's file.
  9. Assist with coordinating joint projects, events or other activities where environmental services can assist other department in achieving mutual interests.
  10. Plans and schedule daily cleaning assignments, other than routine. 11.Working with the purchasing department, coordinates the purchase of equipment and furnishing needed for the environmental services department.
  11. Process payroll
  12. Directs visitors and/or screens calls appropriately.
  13. Maintains employee files and effective retrieval system.
  14. Provides scheduled coverage for day and weekend department support as required.
  15. Provide one-on-one guidance and assistance to staff regarding computerized In-service (Net Learning System).
  16. Work to resolve quality assurance issues with departments in a timely manner.
  17. Coordinate and maintains the regulated/hazardous tracking system.
  18. Coordinates and maintains the Budget Tracking Program.

Qualifications:

Education: 2 years Associates Degree Preferred

Experience: One to two years of administrative/secretarial position.

Other: Demonstrate secretarial skills, typing — 60 wpm, knowledge of Microsoft Word and Excel.

Demonstrated ability to read, write and communicate in English proficiently.

Able to exercise discretion, initiative and tact. Maintain an organized, detail-oriented approach in the performance of duties.

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